Difference: WebTimesheet (7 vs. 8)

Revision 82007-09-18 - TonyFarrell

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META TOPICPARENT	name="WorkInstructions"

Time-sheet Submission

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Time-sheets must be submitted every Monday following the period concerned . If you are on leave or otherwise not at work on the Monday, then you must submit them on the first available opportunity after that point . If you are going on extended leave, submit your time-sheets for all periods covered by the leave on the day before you go on leave .

Changed:

<
< Here is the Business Portal Web page link for those who already know what to do. For others, read on.

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> Here is the Business Portal Web page link for those who already know what to do. For others, read on.

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Business portal - getting to the time-sheet.

Changed:

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< Goto the AAO Business Portal Web Site. At this point you are likely to see a screen roughly like the following one

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> Goto the AAO Business Portal Web Site. At this point you are likely to see a screen roughly like the following one

<-- Original size 705, 652 -->

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The Description column will give you the most important information - the formal name of the project. The "Project" column is the name by which the project is known within Solomon - which is limited to 12 characters and hence is of limited use.

Changed:

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< Use AAO leave as the project when reporting leave and AAO Other when reporting work which is not covered by another project.

>
> Use Leave (Task ID AAO 07 A 001) as the project when reporting leave. There will be a group specific project for reporting general work specific to your group - your Supervisor will instruct you about this. Use General Tasks (Task ID AAO 07 A 002) when non group specific, non project work.

Note that only the first 15 projects are displayed. There are buttons to page through the rest of the available projects or you can use the "Filter" at the bottom. For example - set that drop-down to "Description", enter the first few characters of the description in the entry box and then invoke "Apply Filter".

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Task Details

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< Now for each line you need to scroll a little to the right and insert the time (decimal hours) that you spent on that task. You can do this by day (preferred) or just put all the hours into one day (probably better for leave) Check this is really ok .

>
> Now for each line you need to scroll a little to the right and insert the time (decimal hours) that you spent on that task. You can do this by day (preferred) or just put all the hours into one day (probably better for leave). Use the Tab key to move between fields. Don't use return/enter.

Scroll further to the right to check the the Est to Complete (Estimate of the number of hours needed to complete the task), Est Date Complete and %Complete. Don't worry about these items for on-going tasks (such as leave and AAO Other work).

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Leave types and Other AAO Work

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< Here is the set of leave tasks available:

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>

Here is the set of leave tasks available in the AAO leave (Task ID AAO 07 A 001) project.

Updated as of 18/Sep/2007.

Solomon task description	comments

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<

Annual Leave
Sick Leave

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>

Recreational Leave

Public Holiday

Please book 7.35 hours per day for these

Changed:

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Personal Leave

AKA Special leave

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>

Sick/Carers Leave
Personal Emergency Leave	AKA Special leave

Long Service Leave

Please book 7.35 hours per nominal day for these

Changed:

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< Here is the set of Other AAO Work tasks available

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> Here is the set of tasks available in the General Tasks (Task ID AAO 07 A 002) project.

Solomon task description	Work Details

Changed:

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<

General Admin	Booking of time sheets, Attendance at approved general non-project meetings called by AAO management, All management activities not associated with project planned activities not included elsewhere, Time spent travelling associated with G&A activities"
Training - technical	Time spent on official training programs for technical reasons but non project specific, Time spent on official training programs for administrative reasons but non project specific"

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>

AAO Business Development	Time spent on approved AAO Business Development activities – visiting other establishments to develop work opportunities or to gain any business related benefits required by the AAO. Time spent on any activity associated with gaining revenue for the AAO. Time spent on “community related” work. Time spent on travel associated with Business Development activities"
Epping Building Maintenance	Time spent on infrastructure support for Epping and site facilities
General and Administrative	Booking of time sheets, Attendance at approved general non-project meetings called by AAO management, All management activities not associated with project planned activities not included elsewhere, Time spent travelling associated with G&A activities"
General Training	Time spent on official training programs for technical reasons but non project specific, Time spent on official training programs for administrative reasons but non project specific"
HR Development	Time spent on discussion and planning of activities and training and on receiving feedback on personal efficiency and development needs with supervisors - at the direction of local management. Reading technical publications, web and library search activities "
Other	Anything else - please detail in description field with details
Public Relations Outreach

Scientific and tech meetings

Attendance at discretionary scientific meetings supported by the AAO, Attendance at discretionary technical meetings supported by the AAO, Attend trade shows"

Added:

>
>

Student Supervision

Time spent supervising students

OH&S	Time on OH&S meetings and any associated AAO approved activities other than training, Time on OH&S AAO approved training including fire drills & associated training". NOT FOR OH&S Project time.

Deleted:

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<

Business Development

Time spent on approved AAO Business Development activities – visiting other establishments to develop work opportunities or to gain any business related benefits required by the AAO. Time spent on any activity associated with gaining revenue for the AAO. Time spent on “community related” work. Time spent on travel associated with Business Development activities"

WG Housekeeping

Time spent on cleaning and tidying up the work spaces under direction from local management. Industry visits IT related activities associated with work group (back-up, purchasing etc) Support to other internal work groups including Administration group"

Changed:

<
<

HR Development	Time spent on discussion and planning of activities and training and on receiving feedback on personal efficiency and development needs with supervisors - at the direction of local management. Reading technical publications, web and library search activities "
Student Supervision	Time spent supervising students
Building Maintenance	Time spent on infrastructure support for Epping and site facilities
Project Solomon	Time spent on implementation and training for the new management and financial software system, MS Dynamics SL
Other	Anything else - please detail in description field

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