Difference: WebTimesheet (2 vs. 3)

Revision 32007-04-05 - TonyFarrell

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META TOPICPARENT	name="WorkInstructions"

Time-sheet Submission (Via Web Access)

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In addition - you need to be logged in on the AAO Domain - this is a scheme which allows you to use the one user name and password throughout AAO machines. The domain is aao-domain and under this scheme you may need to specify your username as aao-domain\<username> rather then just plain <username>. There will be a password associated with this domain login (at some point to become your main AAO password through both Windows and Unix systems).

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External Users

If you are outside the AAO, then you must first connect via the AAO VPN before you can access the business portal. This means that services will not be available to users with simple web access only.

Fully Set-up AAO Windows Users - logged in on the Domain.

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Mac and Linux Users

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< I'm afraid that you are forced to use Remote Desktop to log into a "terminal-services" machine in order to submit your timesheet. You will need to log into the machine "termsrv1" (192.231.167.203)

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> I'm afraid that you are forced to use Remote Desktop to log into a "terminal-services" MS Windows machine in order to submit your timesheet. You will need to log into the machine "termsrv1" (192.231.167.203)

Mac Users

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If you get the login prompt without explict mention of the domain, specify aao-domain\<username>, as your username, where <username> is your usernas

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< Now in the remote desktop MS Windows session, you should start IE and goto this page.

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> Now, in the remote desktop MS Windows session, you should start IE and goto this page.

You can now jump here for the rest of the instructions.

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Other Windows Users via Remote desktop.

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< You might want to use R-Desktop to connect from windows in some cases. This program is found in

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> You might want to use Remote Desktop to connect from windows in some cases (say to use a different user name from what you are logged in as on the domain). This program is found in

   Start->Programs->Accessories->Communications->Remote Desktop Connection

When you start the program you will be prompted for the name of the machine to connect to - which is "termsrv1" (192.231.167.203). I suggest you explore the "Options" and, in particular, save a configuration that will automatically connect to the machine. Also remember to specify the Domain as aao-domain.

Changed:

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< If you get the login prompt without explict mention of the domain, specify aao-domain\<username>, as your username, where <username> is your usernas

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> If you get the login prompt without explict mention of the domain, specify aao-domain\<username>, as your username, where <username> is your username.

Now in the remote desktop MS Windows session, you should start IE and goto this page.

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You should now either create a new time-sheet using the New button - remembering to get the period ending date correct - or, select an In Progress or Rejected time-sheet to continue work on. Alternatively, you can view Completed or Approved time-sheets.

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< To use an existing timecard as a template, use the Duplicate button. Check details - haven't seen this yet.

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> To use an existing timecard as a template, use the Duplicate link in the "Actions" comlumn.

Time-sheet layout.

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<-- The numbers are allocated automatically in this list - but must match the numbers in the diagram -->

The Save Status button - invoke to save the current status of the timesheet.
The Print this Timecard link - invoke to produce a printable version of the timecard in a new window.

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The Delete Timecard button - invoke to delete this timecard without submitting it (only if status is In Process - check )

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The Delete Timecard button - invoke to delete this timecard without submitting it (only if status is In Process or Rejected)

The Comments button - invoke to add comments to be saved with your timecard - typically comments for your supervisor (time-sheet approver).
The Add Scheduled Tasks button - invoke to add a line to your time-sheet for every task which you currently scheduled to be doing.
The Day Range entry - when adding schedule tasks, include for this day range (Details still needed - check )

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The Save Line Items button - allows you to save the current set of lines (difference between this and "Save Status" - check )
The OT1 and OT2 check-boxes - to be selected before adding a line if that item is for overtime work. Details TBD .
The detail lines - initially these lines does not exist. Using the Add a line button or the Add Scheduled Tasks button will add lines of this style. When your timesheet is complete you should have one of these lines for each task you have worked on during the period and for each type of leave you have taken (if any) during the period - except for flex leave, don't book that at all.

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The Delete checkbox - if this is selected when you invoke the "Save Line Items" button, then the specified line is deleted (check this ).

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The Delete checkbox - if this is selected when you invoke the "Save Line Items" button, then the specified line is deleted.

The Project entry box - the Solomon ID of the project this line refers to must go here. If you double click this box, you will see a list of projects. The Description field will give you the information you need to select the right project. Just click on the relevant row to select the project.
The Task entry box - the Solomon ID of the project task this line refers to must go here. If you double click this box, you will see a list of tasks. The Description field will give you the information you need to select the right project. Just click on the relevant row to select the task.
The LabClass entry box - should be filled in automatically. You can ignore this.

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